7 Reasons for Using a Visitor Management System

The Visitor Management System (VMS) is a visitor log-in (or visitor log book) version electronically available and is more commonly applied in colleges, hospitals and all sorts of companies. The VMS provides a more effective and stupid sign-in process, while being much more costly than a traditional log book. It is the safest way to register visitors so that building safety can be improved for the following seven factors.

Know Who Is In Your Building

Software for the visitor management monitors all tourists on your premises. This decreases danger, responsibility and improves safety. Staff will also feel more secure with the understanding that the fact that they are registered with a stranger with an identification card implies that they are in the construction.

Get the Live Status of All Visitors

In order to improve the safety of your facility, a visitor dashboard displays the status of all your visitors including those inside the premises, registered pass status, pre-registered visitors, fresh visitors, passes canceled, and more.

Print Professional-Looking Visitor Badges for Your Guests to Wear 

A crisp and tidy pass demonstrates that the safety of your building is important. A badge with the name and logo or a school mascot of your facility detracts from the forgery and fosters the identity of your organization.

The visitor's name, where they are flying and the date and the moment of their arrival shall be included in a VMS visitor's pass. At least a few meters away the text should be readable. A photograph for further identification can also be added to the visitor badge.

Standardize the Way You Register Your Visitors

The Visitor management software enables your organization, with a reader capturing name and driver's license number in seconds, to record each visitor's driver's license data. This enables you to collect critical data from each visitor in an error-proof way.

Keep the All past Visitor Information Database

In a computer database, visitor information can be searched, sorted, analyzed and retrieved over a given time frame, and visitor activity reports generated. These accounts say how often a visitor signed, who they were, how often and when they were there to see. This data is critical for safety inquiries or the audit of suppliers and contractors ' accounts.

Control Emergency Response

You can print reports with contact of a button in the event of an evacuation or other emergency. The Fire / Police staff can be provided with a list of all non-employees at the premises, so they understand who remains in the premises! The reports are also useful for an emergency enquiry.

Enhance the Bottom Line of Your Company in 3 Ways

A visitor management system reduces working expenses by eliminating unnecessary people. Many visitor management systems operate independently, comparable to airport check-in.

Secondly, electronic contractor’s documentation reduces dishonest billing. Without an electronic visitor management system, you need to rely on your contractors to properly charge you for the moment spent. Using a visitor management system, however, you can check precisely when the job started and finished with your contractors because you understand when they came and left.

Finally, a visitor management system enables your business to "Go Green" by reducing paper use. Visitor management systems eliminate the need for logbooks and visitor sign-ins. The manual scheme charges cash for the materials and also for updating and archiving.

How do you get a computerized visitor management system for your school, hospital or company, because of other safety factors? Contact us today to know more about visitor management software at sales@sagarinfotech.com