Top 10 Reasons Businesses Need Digital Mailroom

Companies are running on paper and electronic records.  The more cost-effective way these documents can be handled effectively and legally can be a critical benefit against rivals.  Mailroom management systems and inner records policies must make data contained in those documents more precise, more comprehensive, more available and more usable.  Simply make better company sense to ensure that your staff and clients get better data quicker.

However, the management of mailrooms is often regarded as secondary to other objectives by organizations because record management programs and policies do not produce revenue. There are many other excellent reasons companies should consider mailroom management systems including price containment.

1. Reduce Operating Costs:  Registry-based administrative expenses in terms of difficult costs and soft costs can be calculated.  Hard costs include equipment filing, office space, storage space, consumables, and cost of maintenance of equipment. Each individual consumes 10,000 pieces of paper per year in an average office. Accessible filing cabinets comprise about 9 square feet of room and 10,000-12,000 pieces of paper.  Soft costs include all the work needed for record-keeping, filing and searching. 
2. Improve Efficiency and Productivity:  The average worker is looking for data in mailrooms 30-50 percent of his time. 15-30% of their time is spent searching for missing or misfiled mailrooms.  Instant retrieval of data is provided by excellent mailroom management system that frees people from operations producing income that are more productive.  One in 20 post offices are lost and on average an organisation spends 25 hours reconstructing lost post offices…read more